Free Purchase Order Template (PDF, Word & Excel)
A purchase order is the document a buyer sends a seller to place an order: what's being bought, how many, at what price, and when it's needed. It's written before anything ships or any work starts — which makes it the mirror image of an invoice, where the seller asks the buyer to pay. This free purchase order template gives you both layouts that actually get used: a standard one-off order, and a blanket PO for repeat ordering against agreed terms. Download it blank in PDF, Word or Excel, fill it in, and send it. No sign-up, no email, no watermark.
Download the purchase order template
Standard purchase order
One order, specific items and quantities, one requested delivery date. This is the one most people need.
Blanket purchase order
Agreed prices and terms across a period, drawn down as you order. No single delivery date — a validity window and a not-to-exceed amount instead.
Filled purchase order sample
A completed purchase order showing the standard fields in use.
What goes on a purchase order
Use the buyer in From and the vendor in To. Include the PO number, dates, delivery details, item descriptions, quantities, agreed prices, terms, and approval.
Frequently asked questions
Who sends a purchase order?
The buyer sends a purchase order to the seller before delivery or work begins.
Is a purchase order an invoice?
No. A purchase order is a buyer request; an invoice is a seller request for payment.
What is a blanket purchase order?
It sets agreed terms for repeat ordering over a period rather than one delivery.