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Templates

Free invoice templates — plus the receipts, quotes and delivery notes that go with them

Invosmith has 72 free business document templates: invoices for 32 trades, receipts, quotes and estimates, purchase orders, delivery notes and credit notes. Most download as PDF, Word or Excel, with no sign-up and no watermark — or open any invoice pre-filled in the free invoice generator.

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What do you need to send?

An invoice for a jobA receipt for a paymentA quote or estimateAn order or delivery documentA credit, debit or statementA Word, Excel or Google file

72 templates

Invoices by trade

Invoices for contractors, trades and freelancers

Each trade template already has the lines that trade bills: deposits and progress claims for construction, materials by the square for roofing, call-out fees and parts for plumbing and HVAC, hours and milestones for freelancers. Pick yours, fill the blanks and download — or open it pre-filled in the generator.

Read: how to make an invoice →
Filled invoice sample
Contractor invoiceDeposit, balance due and a materials/labor split.
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Construction invoiceMaterials, labor and equipment, plus a progress-claim version with retention.
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Roofing invoiceTear-off, materials by the square, disposal and warranty terms.
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Plumbing invoiceCall-out fee, labor hours and parts used.
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HVAC invoiceService visit, equipment, refrigerant and parts.
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Filled hourly freelance invoice example with hours, rates, expenses and amount due
Freelance invoiceProject, hourly and milestone layouts for client work.
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Hourly independent contractor invoice template preview with hours and rates
Independent contractor invoiceHourly, fixed-fee or monthly retainer layouts for 1099 work.
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Handyman invoiceSmall jobs with labor and materials on one page.
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Cleaning invoiceRecurring house or commercial cleaning visits.
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Subcontractor Invoice TemplateProgress billing, retention and change work.
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Catering Invoice TemplateHeadcount, staffing, rentals, deposit and balance.
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Landscaping Invoice TemplateMeasured work, materials and ongoing maintenance.
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House Cleaning Invoice TemplateRoom-by-room home cleaning and recurring visits.
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Photography Invoice TemplateSession, usage and deliverables on clear invoice lines.
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Electrical Invoice TemplateWork, materials, permits and service-call details.
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Towing InvoiceVehicle details, towing distance and service charges.
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Free attorney invoice template with itemized time entries, rates and separate costs
Attorney InvoiceLegal services, hours worked and expenses on one invoice.
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Pest control invoice template with treatment details, areas treated and technician signature
Pest Control InvoiceTreatment, service visits and materials used.
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Free hotel invoice template with guest details, room nights and deposit applied
Hotel InvoiceRoom nights, guest details and additional charges.
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Trucking Invoice TemplateLoad, lane, rate con and accessorial lines.
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DJ Invoice TemplateEvent date, venue, deposit and balance lines.
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Musician Invoice TemplatePerformance, rehearsal, travel and equipment lines.
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Moving Company InvoiceMove dates, packing, storage and the remaining balance.
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Consulting InvoiceHours, retainers, milestones and expenses for client work.
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Painting InvoiceSurface preparation, paint, labor and approved changes.
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Pressure Washing InvoiceSurfaces, measured area, treatments and travel.
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Graphic Design InvoiceDeliverables, revision rounds, deposits and usage charges.
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Video Production InvoiceShoot days, editing, equipment and project milestones.
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Website Development InvoiceDesign, development, revisions and maintenance.
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Childcare InvoiceAttendance, hours, supplies and payment details.
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Appliance Repair InvoiceAppliance details, diagnosis, parts and labor.
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Junk Removal InvoicePickup address, load size, labor and disposal charges.
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Receipts

Receipts for payments you have received

A receipt confirms money changed hands: who paid, how much, how and for what. Use a payment receipt for invoices paid in full or in part, a cash receipt when there is no card record, a rent receipt for tenants, and a receipt book when you hand out numbered paper receipts.

Read: what is an itemized receipt? →
Filled receipt sample
Payment receiptSix filled-in examples: deposit, partial and paid-in-full.
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Cash receiptProof of a cash payment with amount in words.
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Sales receiptItems sold, tax and payment method.
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Itemized receipt template with line items, quantity, unit price and total paid
Itemized receiptEvery item and price listed line by line.
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Rent receiptTenant, property, period covered and amount paid.
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Printable receipt book template with three slips and retained stubs
Receipt bookNumbered receipts, several to a printable page.
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Car Sale Receipt TemplateFor private vehicle sales, with VIN, odometer and signature fields.
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Donation Receipt TemplateA donation record with donor, amount, date and organization fields.
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Acknowledgement Receipt TemplateFor documenting an in-person handover of documents, keys or equipment.
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Delivery receipt template with item, quantity, condition and signature fields
Delivery Receipt TemplateA proof of delivery with recipient and condition fields.
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Simple Receipt TemplateA simple printable receipt template in PDF and Word.
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Two-copy security deposit receipt template with a cut line
Security Deposit Receipt TemplateA two-copy receipt that records a refundable deposit, not rent.
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Quotes & estimates

Quotes and estimates before the work starts

A quote is a fixed price the client can accept; an estimate is your best guess that may change. Both list scope, pricing, exclusions and how long the price is valid. When the client says yes, the same lines become your invoice.

Read: quote vs estimate →
Quote template with scope, totals, terms, and acceptance fields
Quote templateScope, line pricing, exclusions, validity and acceptance.
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Job estimate template with labor, materials, and allowances
Job estimateLabor and materials with an allowance for changes.
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Filled quote sample
Roofing estimateMeasurements, materials, change orders and warranty.
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Auto repair estimateParts, labor hours and customer authorisation.
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Proforma invoice template with export and shipment fields
Proforma invoiceA preliminary invoice sent before goods ship.
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Free contractor estimate template with materials, labour, allowances, contingency and exclusions
Contractor EstimateLabor, materials and scope before a job begins.
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Snow Removal Estimate TemplateTrigger depth, scope and pricing model before the storm.
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Orders & delivery

Purchase orders, delivery notes and shipping documents

A purchase order is what a buyer sends to order goods; a delivery note or packing slip travels with the goods and gets signed on arrival; a bill of lading and commercial invoice cover freight and export. Match all three to your invoice and disputes get short.

Read: purchase order vs invoice →
Filled invoice sample
Purchase orderItems, quantities, agreed prices and delivery date.
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Filled delivery note sample
Delivery noteGoods delivered with a signature line for the receiver.
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Packing slip template with shipment and item fields
Packing slipWhat is in the box, without prices.
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Bill of lading template with shipment details and shipper, driver and consignee signatures
Bill of ladingShipper, carrier, consignee and freight details.
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Commercial invoice template with exporter, importer, goods descriptions, HS codes and declared value
Commercial invoiceExport details customs ask for: origin, HS codes, value.
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Work order template with authorization, labor, and completion fields
Work orderJob instructions, assigned crew and sign-off.
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Delivery order template with goods, quantities, collecting party and pickup location fields
Delivery Order TemplateRelease instructions for goods held by a carrier or warehouse.
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Credits & statements

Credit notes, debit notes and statements

Use a credit note to reduce or cancel an invoice you already sent, and a debit note to add a charge to it. A statement of account lists every open invoice and payment for one client, so they can see their balance in one place.

Read: what is a credit invoice? →
Filled invoice sample
Credit noteReduce or cancel an issued invoice, with the reason.
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Debit note template with original invoice reference and adjustment lines
Debit noteAdd a charge to an issued invoice, with samples.
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Billing statement template with account activity and balance fields
Statement of accountOpen invoices, payments and balance for one client.
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By format

Word, Excel and Google templates

Prefer to work in the program you already use? These versions keep their formulas and layout: totals calculate in Excel and Google Sheets, and the Word and Google Docs files stay editable.

Simple Microsoft Word invoice template with formula fields
Invoice template for WordSeven DOCX layouts with working total fields.
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Excel invoice templateLive formulas for line amounts, tax and total.
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Filled Google Docs invoice template with seller, customer, line items and manual totals
Google Docs invoice templateFive editable layouts — make a copy.
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Google Sheets invoice template with yellow hourly inputs and formula-driven amounts and totals
Google Sheets invoice templateTotals calculate as you type.
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Google Sheets
Filled receipt sample
Receipt template for WordFour editable receipt layouts.
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Excel receipt templatePrintable receipt plus a payment log.
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Purchase Order Template for ExcelA purchase order spreadsheet with live totals.
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Purchase Order Template for WordA printable purchase order you can edit in Word.
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Filled delivery note sample
Delivery Note Template for WordA printable delivery note with signing layouts.
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Google Docs Receipt TemplateA free receipt template to copy and use in Google Docs.
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Filled delivery note sample
Delivery Note Template for ExcelA delivery note spreadsheet with ordered and delivered quantities.
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How to choose the right template

Send an invoice to ask for payment for work you have done, and a receipt to confirm a payment you have received. Use a quote or estimate before the work starts, a purchase order when you are the buyer, and a delivery note or packing slip when goods change hands. A credit note reduces an invoice you already sent; a statement summarises everything a client still owes.

Need to send it, track it and get paid by card? Every invoice template opens in the free generator, and Pro adds sending, reminders and card payments.