Free Delivery Note Template for Excel (.xlsx)
A delivery note travels with the goods: the sender writes it, the receiver signs it, and it records what actually arrived — quantities, not prices. That is the whole difference from an invoice: the invoice asks for money; the delivery note only proves that goods changed hands. This page has the Excel version of our free delivery note template, as a plain .xlsx grid. There is nothing in it to break — no formulas, because there are no amounts to calculate — which makes it the easiest file on this site to edit. Every download is free: no sign-up, no email, no watermark.
New to the document itself? Start with what a delivery note is.
Download the delivery note template for Excel
Standard
The one-page grid: item and product code, unit, quantity ordered, quantity delivered, to follow, and a signature block.
Every download is free — no email, no sign-up, no watermark.
The signed-for (2-copy) and returns layouts are built for printing and signing, so they ship in Word and PDF — you'll find them, with everything else, on the main delivery note template page. There's no price column in any of them, which is deliberate: here's why.
Editing the spreadsheet: nothing here can break
This file has no formulas. A delivery note carries no amounts, so there is nothing to calculate — every cell is plain typed text or a number that stands on its own. That changes how you can treat it:
- Insert rows anywhere. Right-click a row number › Insert. There's no totals block underneath and no `SUM` range to fall out of, so a new row can go wherever the item belongs — no formula to copy down afterwards.
- Delete, sort, rearrange freely. Nothing downstream recalculates, because nothing downstream exists. If you like your items in the order they're loaded on the van, sort them that way.
- Keep the two quantity columns. Quantity ordered comes from the customer's order and doesn't change; quantity delivered is what physically arrived. The pair is what makes the sheet worth signing.
- Don't add an amount column. If you're tempted, the reasons the template ships without one are on the main template page — in short, the person signing at the door didn't agree the price, and the invoice is where money belongs.
- The header rows are frozen so the column titles stay put while you scroll, and the print area is set so the sheet prints on one US Letter page. Fill it in, print it, get it signed — or export a PDF (File › Export) and send it ahead so the receiver knows what's coming.
If you want the enlarged signature block or the returned-goods column, those layouts live in the Word version — they're built for the printed page, and Word is better at that.
What goes where in the grid
Top rows: the delivery note number (`DN-0001` style, separate from your invoice numbers), the delivery date, your details, the deliver-to address, and the customer's order or PO reference. The table columns run: item description and product code, unit, quantity ordered, quantity delivered, to follow. Below the grid: number of packages, a notes line, and the signature block — printed name, signature, date and time.
What to write in each field, a filled-in example, and how the signed sheet gets used later are all on the main delivery note template page.
Frequently asked questions
Why are there no formulas in this spreadsheet?
Because there are no amounts. A delivery note records goods and quantities — prices, subtotals and tax belong on the invoice that follows — so there is nothing for a formula to add up. That's also why the file is hard to break: insert or delete anything, and no calculation goes wrong, because none exists.
Where are the signed-for and returns versions in Excel?
They don't exist, deliberately. Both layouts are built around a printed page — an enlarged signature block, copy labels, a refused-goods column filled in at the door — and that's Word and PDF territory. You'll find both on the Word version of this template; the spreadsheet ships as the standard grid only.
Can I add a price or amount column?
The cells are yours to edit, but a priced delivery note works against you: the person signing for the goods usually never agreed the price, and printing figures invites a money argument at the door instead of a clean signature. Keep the sheet to goods and quantities, and let the invoice carry the numbers.