Free Word Receipt Template (.docx)
A receipt is the document a seller gives a buyer after payment arrives — the opposite direction of travel from an invoice, which asks for money still owed. This is our free receipt template as a .docx file for Microsoft Word: fill in who paid, what for, how and when, then print it or save it as a PDF. Word is the right format when you want full control of the layout — add rows, drop fields, put your logo in — without a spreadsheet in sight. Every download is free: no email, no sign-up, no watermark.
Download the Word receipt template
Receipt template
A full-field receipt with item rows, a tax line and a balance-remaining field.
Every download is free — no email, no sign-up, no watermark.
The Word file also opens in Google Docs and LibreOffice Writer. If you'd rather work in Google Docs without downloading anything, there's a native Google Docs version you can copy straight into your Drive.
What goes on a receipt — field by field
A receipt answers one question — _did the payment happen?_ — and every field on it exists to make the answer stick.
- Receipt number — its own sequence, separate from your invoice numbers. One number per payment.
- Date paid — the day the money arrived. Not the invoice date; the two can be weeks apart.
- Received from — who paid: name, and contact details if you have them.
- Received by — your business name and details. On cash payments, add the name of the person who physically took the money.
- For — what the payment covers, specific enough to stand on its own later: "March rent, Unit 4B", not "payment".
- Payment method — cash, check (and the check number), card, bank transfer. This is the field people skip, and the one that settles arguments.
- Amount paid — the amount received, written as a number. If tax was part of the price, show it on its own line; the template has one, and what goes in it is yours to enter.
- Balance remaining — only if the payment was partial. If it settled everything, the template's Paid in full line does the closing.
Editing the .docx: table rows, logo and layout
Adding a row. Click in the last cell of the item table and press Tab — Word adds a matching row below, borders and all. For a row in the middle, right-click where you want it and choose Insert › Insert Rows Above.
Deleting a row. Select the row, right-click, Delete Rows. Deleting the _text_ but leaving the row behind is what creates those stray empty lines that make a receipt look homemade.
Your logo. The header has a placeholder image — right-click it, choose Change Picture, and pick your file. If you don't have a logo, delete the placeholder rather than leaving it; a plain header reads better than a sample mark.
Keeping the layout. The template is built as tables, so things stay aligned as long as you edit _inside_ the cells. If the layout ever jumps, Ctrl+Z (⌘Z) is the way back.
Print or PDF. It's sized for US Letter. To send it, use File › Save a Copy › PDF (Word for Mac: File › Save As › PDF) — the PDF locks the layout so it arrives looking the way it left.
Frequently asked questions
What's the difference between a receipt and an invoice?
Direction. An invoice travels from seller to buyer _before_ payment — it asks. A receipt travels the same way _after_ payment — it confirms. If money is still owed, you want an invoice; once it has arrived, the receipt closes the record.
Can I use this template for a partial payment?
Yes. Enter the amount actually received in Amount paid, put what's left in Balance remaining, and don't use the Paid in full line until it's true. A receipt for a deposit that reads "paid in full" is the kind of paperwork that gets quoted back at you.
Do the totals add themselves up?
No — a Word table is layout, not math. Every figure on the receipt is typed by you, including any tax line. That's fine for a receipt, where the sums are usually one or two lines; if you want live formulas doing the adding, that's a spreadsheet's job, not this file's.