Free Receipt Maker

Make a receipt in three steps

1. 1. Add the payment. Enter who paid, the amount received, date and method.
2. 2. Connect the record. Add the purpose, invoice number, reference and any balance remaining.
3. 3. Review and download. Check the preview, then make a receipt PDF for your records and the payer.

Receipt fields explained

The receipt number identifies this record. The payment reference connects it to a check, card or transfer record. The purpose says what was paid for, while the remaining balance distinguishes a partial payment from a settled account.

Use the receipt generator to start with the payment record. Put the name of the person or business that received the money in Payee / business and the person who paid in Payer. Enter the date the money arrived in Payment date. The receipt number identifies this particular payment record, so keep it distinct from the invoice number. Use Purpose to describe the payment precisely: the named job, rental period, goods or other obligation it covers. A receipt confirms money already received; use an invoice when you still need to request payment.

Amount received is the amount of this payment, rather than the entire value of a job that is only partly paid. The optional Amount in words field lets you write the same figure out. Payment method distinguishes cash, check, card, bank transfer and other payments. Add the available check or transfer reference in Payment reference to connect the receipt to the supporting record. Invoice number is a separate optional field for the bill this payment relates to. Remaining balance records what is still unpaid after this payment; enter zero when the named obligation is settled. Received by / signature identifies the person acknowledging the payment.

For a deposit or installment, explain that stage in Purpose and include the invoice number when one exists. Record only the deposit or installment in Amount received, then enter the remaining balance from the agreed total and payments already received. For rent, name the property and rental period in Purpose. For a cash payment, select Cash and identify who received it. These choices describe the transaction you are recording; they do not turn a receipt into a request for a new payment.

Review the preview beside the form before choosing Download PDF. Compare the payer, payee, date, amount, payment method, purpose and reference with the payment record. Check that any amount written in words agrees with the figure and that the balance belongs to the same invoice or obligation. The PDF is the finished copy to keep and give to the payer. If you need an editable document to complete by hand or in Word or Excel, use the payment receipt template page. Choose the itemized receipt template when the record needs separate product or service lines; choose the acknowledgement receipt template for documents or items handed over without a payment.

Frequently asked questions